Overview
The Bank Details screen stores the bank master records used across QBM banking workflows. A good bank setup supports deposits, transfers, withdrawals, checkbooks, printed checks, and bank reconciliation.
Main purposeMaintain the bank master records behind all banking activity.
Important areasBank list, bank details, related accounts, and links to checkbooks and transactions.
Business valueCleaner banking control, better reconciliation, and fewer mistakes when using checks or bank documents.
Where To Find It
Common Path: Banking > Banks > New or Open Bank
Users normally create bank records before setting up checkbooks, posting bank transactions, or starting reconciliation.
Note: A bank master record is not the same as the chart-of-accounts bank account, but both should be kept aligned in daily use.
How It Works
A bank record identifies the institution used by the business. That bank can then be connected to accounts, checkbooks, and operational banking workflows such as deposits, transfers, and withdrawals.
- Bank records support operational banking screens.
- Related bank accounts should be reviewed carefully during setup.
- Checkbooks and printed checks depend on correct bank setup.
Main Areas
| Area | What It Is Used For |
|---|---|
| Banks List | Shows available banks and allows creation or opening of a bank record. |
| Bank Details | Stores the bank identity and related business information. |
| Related Accounts | Supports the connection to the banking accounts used operationally. |
| Operational Usage | Bank records are used by deposits, withdrawals, checkbooks, and reconciliation. |
Important Fields And Controls
| Field Or Control | What It Means | When To Use It |
|---|---|---|
| Bank Name | The identity of the bank. | Use the official bank name for clarity. |
| Reference Details | Optional branch or reference information. | Use when the company needs to distinguish multiple banking relationships. |
| Related Account | The accounting bank account linked to the bank record. | Review this carefully so postings and reconciliations use the correct account. |
| Inactive | Stops the bank from future use while keeping history. | Use when the banking relationship has ended. |
Recommended Workflow
- Create the bank record before using it in transactions.
- Enter the bank name and any supporting reference details.
- Review the related bank account and other banking setup used by the company.
- Save the bank and test its use in checkbooks or bank transactions.
- Use inactive status for banks that should remain in history but not in new use.
Best Practice
- Keep bank names clear and consistent.
- Avoid duplicate bank master records for the same institution.
- Review bank setup before checkbook creation or reconciliation work.
- Use inactive status rather than deleting old banking history.