Overview
Cash flow reports do not answer exactly the same question. Some are designed for daily cash review, some for transaction checking, some for planning, and some for formal statement reporting.
Reports Covered
| Report | Menu Path | Main Use |
|---|---|---|
| Cash Flow Summary | Reports > Accounts > Cash Flow Summary | Quick high-level review of inflow and outflow for a selected bank account or all bank accounts. |
| Cash Flow Detail | Reports > Accounts > Cash Flow Detail | Detailed transaction-level cash review with optional split display. |
| Cash Flow Forecast | Reports > Accounts > Cash Flow Forecast | Planning view of expected future cash movement by period and location. |
| Monthly Cash Inflow Summary | Reports > Accounts > Monthly Cash Inflow Summary | Shows month-by-month incoming cash for trend and planning review. |
| Monthly Cash Outflow Summary | Reports > Accounts > Monthly Cash Outflow Summary | Shows month-by-month outgoing cash for trend and planning review. |
| Statement of Cash Flows | Reports > Accounts > Statement of Cash Flows | Formal statement-style view of cash movement for the selected period. |
Main Filters
| Field Or Option | What It Means |
|---|---|
| Date / Date Range | Selects the period to analyze or the period to forecast from. |
| Bank Account | Limits summary and detail reports to one bank account when you want account-specific review. |
| Location / Store | Filters statement and forecast reports by branch or store where supported. |
| Display Type | Choose List for formal review or Graph for management presentation. |
| Split | In the detail report, this separates combined activity into more detailed lines for investigation. |
| Max | Limits how many detailed rows are shown at one time to keep the report manageable. |
Cash Flow Summary
Use this when you want a quick explanation of how cash moved during a selected period. It is useful for regular cash review meetings, treasury checks, and management reporting.
- Select a bank account for focused review or use the broader view when management wants the overall picture.
- Use graph mode when presenting movement trends visually.
Cash Flow Detail
Use this when the summary report shows something unusual and you need the supporting transaction detail.
- Turn on Split if you need a more broken-down view of the activity.
- Use the Max value to control how many detailed rows you want to show at once.
- This report is especially useful for support work, audit preparation, and internal investigation.
Cash Flow Forecast
Use this when management wants to look ahead instead of only reviewing historical movement. It supports planning for expected receipts, expected payments, and location-level cash needs.
- Forecasts are decision-support tools, not guarantees.
- Keep transactions updated before relying on the forecast for short-term cash planning.
Monthly Cash Inflow Summary
Use this when management wants to review incoming cash month by month. It is especially useful for identifying seasonal collection patterns.
Monthly Cash Outflow Summary
Use this when management wants to review outgoing cash month by month. It is useful for planning major payment periods and understanding recurring outflow timing.
Statement Of Cash Flows
Use this when you want a more formal financial-statement style cash flow view for the selected period. It is suited to finance review, board packs, and structured reporting alongside Profit and Loss and Balance Sheet.
- Run it for the same date logic used in other financial statements.
- Use the location filter if your reporting process separates branches or stores.
Best Practice
- Start with Cash Flow Summary for a quick review.
- Move to Cash Flow Detail when you need to explain unusual movement.
- Use Statement of Cash Flows for formal finance reporting.
- Use Cash Flow Forecast and the monthly inflow or outflow summaries for forward planning after current records are up to date.