Overview
A checkbook record controls a range of checks linked to a bank and a bank account. It helps the business keep check numbering organized and review which checks were issued from that checkbook.
Main purposeControl check number ranges and the bank relationship used for printed checks.
Important areasCheckbook details, bank link, check account, starting and ending numbers, issue date, and check history.
Business valueBetter check control, less numbering confusion, and stronger audit visibility.
Where To Find It
Common Path: Banking > Checkbooks > New or Open Checkbook
Users normally create a checkbook after the bank and bank account are already set up.
Note: The checkbook history area is especially useful when reviewing which checks have already been issued from the selected range.
How It Works
Each checkbook belongs to a bank and is tied to a bank account. The record stores the starting and ending check numbers and can also show the checks already issued from that book.
- Bank and bank account should be reviewed carefully before the checkbook is saved.
- Starting and ending numbers define the usable range for the book.
- Inactive status helps retire a finished or replaced checkbook without removing history.
Main Areas
| Area | What It Is Used For |
|---|---|
| Checkbook Details | Stores the name, description, bank, and related account. |
| Number Range | Controls the starting and ending check numbers used by the checkbook. |
| Issue Date | Stores the date the checkbook became available or relevant to your process. |
| Issued Check History | Shows checks already created from the selected checkbook. |
Important Fields And Controls
| Field Or Control | What It Means | When To Use It |
|---|---|---|
| Checkbook Name | The label used to identify the checkbook. | Use a clear business name that distinguishes it from other books. |
| Bank | The bank linked to the checkbook. | Select the correct bank master record. |
| Check Account | The bank account used with the checkbook. | Use the matching bank account for accurate control. |
| Starting Number | The first check number in the range. | Use the printed number from the physical or official check stock. |
| Ending Number | The last check number in the range. | Use it to define the full usable range. |
| Issue Date | The effective date of the checkbook. | Use when your control process records when the book was released. |
| Inactive | Stops further normal use while keeping history. | Use when the checkbook is exhausted or replaced. |
Recommended Workflow
- Create the checkbook after the bank setup is complete.
- Enter the checkbook name and description.
- Select the correct bank and check account.
- Enter the starting and ending check numbers exactly as they should be controlled.
- Review the issue date if your company uses it.
- Save the record and review issued check history over time.
Best Practice
- Never guess check number ranges; verify them against the actual check stock.
- Do not reuse finished checkbooks for a new range.
- Mark old books inactive rather than deleting them.
- Review issued-check history when investigating missing or duplicate check numbers.