Countries, States, and Address Setup Guide

Overview

Country and state records help QBM reuse consistent address data instead of letting every user type location names differently.

Path: Administration > Countries and States

Use the countries and states screens when a new place must be added or when address master data needs cleanup.

QBM stores country and state values separately so company, customer, vendor, site, and other address screens can use them consistently.

Area	What It Means	When To Use It
Country records	Defines the country options available in address-related screens.	Use it when a new supported country is required.
State records	Defines the states or regional subdivisions used under a country.	Use it when addresses depend on consistent state selection.
Address consistency	Supports cleaner searching, reporting, and document output.	Use it when the business wants better address quality across records.

Review whether the country or state already exists before adding a new record.
Add the missing location master only when necessary.
Use the maintained values consistently in company, customer, vendor, and service addresses afterward.

Avoid duplicate spellings for the same country or state.
Use formal or business-approved naming rather than personal abbreviations unless the company standard requires them.
Review address master data periodically if many users maintain addresses.