General Ledger and Account Transactions Guide

How to review ledger activity, filter account transactions, analyze periods, and move from summary reporting into transaction-level detail in QBM.

Accounting & Closing Reporting End-User Guide

Overview

The General Ledger and Account Transactions views are used to review accounting activity. They help users move from a broad reporting view into specific account movement and then, where needed, into the underlying transaction detail.

General LedgerBest for structured account review over a date range or reporting period.
Account TransactionsBest for interactive on-screen review of one account's movement.
Main valueFaster investigation of balances, unusual movement, and supporting transactions.

Where To Find It

Common Paths: Reports > General Ledger and Accounts > Account Transactions

Some users may also reach these screens while drilling down from other financial reports or from an account list.

General Ledger Vs Account Transactions

Screen Best Used For
General Ledger Formal review of ledger activity across accounts, dates, and locations, often for period-end review or reporting.
Account Transactions Focused investigation of one account with a date range, location filter, sorting, and direct opening of related entries.

Main Filters And Controls

Filter Or Control How It Helps
Account Select the account you want to review. This is central to both ledger and transaction analysis.
Date Range Defines the period you want to inspect, such as one month, quarter, or custom review range.
Report Date Preset Quickly applies common date choices such as a current period or another standard reporting range.
Location Filters the review to one location when your business uses location-based accounting.
Show Summary Gives a more compact view in situations where summary review is preferred over line-by-line detail.
Sort Helps organize the transaction view in a way that makes investigation easier.
Open Lets users open the selected transaction or related source when deeper review is needed.

How To Review Activity

  1. Start with the account you want to review and select the correct date range.
  2. If relevant, choose the location to narrow the review to one branch or warehouse.
  3. Use the general ledger when you want a structured report-style view.
  4. Use account transactions when you want to inspect movement interactively on screen.
  5. Sort or refine the view if you need to isolate unusual entries.
  6. Open a transaction when the summary line is not enough and you need to inspect the source entry.

Common Use Cases

  • Reviewing why an account balance changed during a month.
  • Checking unusual entries before month-end or year-end close.
  • Investigating location-specific activity.
  • Confirming whether a manual journal or source transaction caused a balance movement.
  • Preparing support information for finance review or audit follow-up.

Best Practice

Best practice: Start broad, then narrow. Begin with the right account and period, then use location, sorting, or direct opening only when you need deeper explanation.
Important: If the balance looks wrong, do not assume the problem is in the last visible transaction. Review the whole selected period and confirm you are looking at the correct account and location first.
  • Use the same date range consistently when comparing accounts.
  • Keep notes of unusual entries you plan to review with finance.
  • Use the chart of accounts guide alongside this review when account structure itself needs clarification.