Purchase Analysis Reports Guide

How to use purchasing reports by date, vendor, item, category, department, and store so the business can review supplier activity, purchasing cost, and buying patterns in QBM.

Purchasing & VendorsReportsEnd-User Guide

Overview

Purchase analysis reports help the business understand what has been bought, from whom, in what quantity, and through which location or department. They are useful for supplier review, cost analysis, and purchasing control.

Good approach: Start with overall purchase summary, then move to vendor, item, or location reports depending on what you need to explain.

Reports Covered

ReportUse It For
Purchase Summary / Purchase DetailsReview total purchasing for the selected period at summary or detailed level.
Purchases by Vendor Summary / DetailsReview what has been bought from each supplier.
Purchases by Item Summary / DetailsReview which products are being purchased most.
Purchases by Items by Vendors Summary / DetailsSee which vendors are supplying which items.
Purchases by Category Summary / DetailsReview purchasing activity by item category.
Purchases by Department Summary / DetailsReview purchasing by department where departments are used.
Purchases by Store Summary / DetailsReview purchasing by branch, warehouse, or store.

Common Filters

Field Or OptionWhat It Means
Date / Date RangeSelect the period to review.
VendorFocus the report on one supplier or a supplier group.
Item / Category / DepartmentAnalyze purchasing using the product or organizational structure that matters to the business.
Store / LocationReview which branch or store is buying the stock.
ViewSome summary reports allow different grouping or view styles.

Best Practice

  • Use vendor reports for supplier review and negotiation support.
  • Use item and category reports for stock planning and buying analysis.
  • Use store reports when purchasing responsibility is split by branch or warehouse.
  • Use detailed reports when a summary result needs explanation.
Important: If a purchase report looks unusual, confirm the date range and vendor or location filter before escalating the issue.