Overview
Undeposited Payments is used to review amounts that have been received but not yet added to a bank deposit. This helps users separate the receipt stage from the deposit stage.
Main purposeControl received funds before they are moved into a formal bank deposit.
Important areasPending payments list, deposit selection, review, and movement into deposit processing.
Business valueBetter cash control, cleaner deposit preparation, and easier tracing between receipt and bank entry.
Where To Find It
Common Path: Banking > Undeposited Payments
Users often review this screen before creating or confirming a bank deposit.
Note: Use this screen as a control point, not as a replacement for the bank deposit document itself.
How It Works
A payment can be received first and deposited later. Undeposited Payments shows what is still waiting so the user can prepare an accurate deposit and avoid missing or duplicate entries.
- Use it to review what still needs to be deposited.
- Confirm payment details before moving them into a deposit.
- Keep the banking process consistent between receipt and deposit stages.
Main Areas
| Area | What It Is Used For |
|---|---|
| Pending Payments List | Shows receipts or amounts that have not yet been deposited. |
| Selection Area | Lets the user choose which amounts belong in the next deposit. |
| Review Information | Helps confirm customer, amount, date, or reference details before deposit. |
| Deposit Handover | Moves the reviewed amounts into the deposit process. |
Important Fields And Controls
| Field Or Control | What It Means | When To Use It |
|---|---|---|
| Payment Date | The date the payment was received. | Use it when reviewing deposit timing. |
| Customer / Source | The payer linked to the amount. | Use it to trace the receipt correctly. |
| Amount | The value waiting for deposit. | Review totals carefully before deposit. |
| Reference | Receipt or identifying reference details. | Use it when matching bank activity later. |
| Selection Flag | Indicates whether the amount should be included in the deposit. | Use it to prepare a clean deposit group. |
Recommended Workflow
- Open Undeposited Payments before preparing the bank deposit.
- Review the listed receipts and confirm the correct period and amounts.
- Select the payments that belong in the next deposit.
- Proceed to the bank deposit workflow according to your company process.
- Confirm that the deposited amounts no longer remain outstanding in the undeposited list.
Best Practice
- Use this screen regularly so receipts are not left pending too long.
- Match deposits to real bank activity and supporting records.
- Review totals carefully before confirming a deposit.
- Investigate unusually old undeposited items quickly.