Overview
These reports help users review vendor reference data, open purchasing commitments, and cheque-based payment activity. They are useful for purchasing, payable teams, and supplier relationship follow-up.
Related guides: Use this guide together with Vendor Balance & Open Bills Reports, Purchase Quotes & Purchase Orders, and Purchase Analysis Reports.
Reports Covered
| Report | Use It For |
|---|---|
| Vendors Report | Review the vendor list and main reference details. |
| Vendor Contact Report | Review supplier contact details for communication and follow-up. |
| Vendor Phone Report | Review vendor phone information quickly. |
| Open Purchase Quotes Report | Review purchase quotes that are still active or pending decision. |
| Open Purchase Orders Report | Review purchase orders that remain open. |
| Open Purchase Orders by Items Report | Review open purchase commitments at item level. |
| Vendor Checks Report | Review vendor cheque activity. |
| Vendor Paid Checks Report | Review vendor cheques that have been paid or cleared. |
| Bill Payment Checks Report | Review cheque-based bill payment activity. |
How to use them: Use vendor reference reports for communication, open purchasing reports for commitment follow-up, and cheque reports for payment control.
Best Practice
- Use vendor reference reports when the team needs supplier contact information quickly.
- Use open purchase quote and order reports during purchasing meetings and supplier follow-up.
- Use item-level open purchase order reports when stock planning focuses on specific items.
- Use cheque reports when supplier payments are controlled through cheque workflows.
Important: Open purchasing reports depend on purchase documents being updated correctly when received, billed, or closed in QBM.