Overview
Budget setup turns expected figures into something QBM can track and report against. It is the operational step that comes before budget analysis reports.
Where To Find It
Path: Budgets > Budget Detail
Use the budget detail screen when creating a new budget or maintaining an existing one for accounts, locations, customers, jobs, or other budgeted areas.
How It Works
The budget screen captures the budget type, name, year, location or related context, and amount lines. Users can also copy an existing budget to save time when a new period is similar to a previous one.
Main Areas
| Area | What It Means | When To Use It |
|---|---|---|
| Budget definition | Covers the budget name, type, and year that identify the budget clearly. | Use it when creating a budget that others will need to understand and reuse. |
| Budget context | Lets the budget be tied to the right location, customer, job, or other business context where relevant. | Use it when the budget is not purely company-wide. |
| Budget lines and amount | Holds the detailed values that make up the budget. | Use it when entering or adjusting the planned figures. |
Recommended Workflow
- Create the budget with a clear name, year, and type.
- Set any location, customer, or job context that applies.
- Enter the budget lines or amount values carefully.
- Use the copy feature when a previous budget is a good starting point, then adjust the copied values.
- Save the budget and review it before reporting.
Best Practice
- Use clear names that include the period or purpose of the budget.
- Copy from an earlier budget only when the prior structure is still relevant.
- Review location and job context carefully so reports compare the right data.