Overview
Beginning-balance entry is often one of the most sensitive implementation tasks, and the grid format helps users review multiple rows more carefully.
Where To Find It
Path: Opening balance entry screens
Use the beginning-balance entry grid when loading or reviewing opening balances during implementation, migration, or controlled correction work.
How It Works
QBM provides a row-based balance entry grid with date, amount, number, reference, description, and where applicable currency and rate columns.
Main Areas
| Area | What It Means | When To Use It |
|---|---|---|
| Balance entry rows | Capture the opening-balance records line by line. | Use it when multiple opening balances must be loaded or reviewed together. |
| Date and reference control | Supports traceability of the opening-balance rows. | Use it when the implementation team wants cleaner audit support. |
| Currency and rate | Supports multi-currency beginning-balance entry where the system uses it. | Use it when opening balances are not all in the base currency. |
Recommended Workflow
- Prepare the opening-balance information before entering anything.
- Enter the rows carefully with date, amount, and reference values.
- Review all rows before saving, especially if multi-currency values are involved.
- Validate the resulting balances through the normal review process afterward.
Best Practice
- Treat opening-balance entry as controlled implementation work.
- Review imported or manually entered balances twice before final acceptance.
- Use clear references so later review is easier.