QClock Employee Clock Guide

Use QClock to record employee check-ins, check-outs, daily notes, approved computer use, and manager review of attendance activity.

Purpose

QClock is the employee time clock for attendance. Employees use it to check in at the start of work and check out when they leave. Managers use it to review clock records, confirm whether records came from approved computers, and follow up on warnings.

QClock is for attendance clocking. Payroll, leave management, shift planning, and payroll calculations are handled in their own QBM areas according to your company process.

Where To Find QClock

Open QClock from the company QClock shortcut or the link provided by your manager. Inside QClock, the left menu gives access to the daily clock screen, check-in, check-out, list, review, settings, help, about, and logout.

Menu Area Use It For
Home Daily check-in or check-out, current status, today history, and approved computer status.
Clock > Check-in Direct check-in screen when you only need to start the work session.
Clock > Check-out Direct check-out screen when you only need to end the work session.
Clock > List Employee clock records and recent attendance activity.
Management > Clock Review Manager review of attendance records, warnings, approved computers, and export.
User > Settings Company connection setup, normally handled by your manager or support contact.
Help Open the QBM Help Center.
About View QClock product information.
Logout End the current user session on the computer.

Before You Begin

QClock works best when the company prepares users, employees, computers, and manager permissions before the first clock activity.

  • Each employee should sign in with their own QBM user account.
  • The QBM user account must be linked to the correct employee record.
  • The employee should know their own QBM password because QClock asks for password confirmation when saving a clock action.
  • The computer used for clocking should be registered when company policy requires approved devices.
  • A manager account should be assigned for setup, computer registration, review, and export.
  • If the company uses location checks, the employee should allow the location request on the approved computer.

Quick Start

Manager First-Time Setup

  1. Open QClock on the computer employees will use for clocking.
  2. Sign in with the manager account.
  3. If QClock says employee setup is required, link the signed-in user to the correct employee record in QBM, then sign in again.
  4. On Home, find the Clock Security area.
  5. Enter a clear computer name, such as Reception Clock, Warehouse Clock, or Office Front Desk.
  6. Select Register device.
  7. Confirm the page shows the computer as registered.
  8. If your company checks location, select Test GPS and confirm the location status is acceptable.
  9. Ask one employee to complete a test check-in and check-out.
  10. Open Clock Review and confirm the record appears correctly.

Employee Daily Use

  1. Open QClock on the approved computer.
  2. Sign in with your own QBM user account.
  3. Confirm your name, current status, and QBM time on the Home page.
  4. Add a short note if your company requires one.
  5. Select Check-in when starting work or Check-out when leaving.
  6. Enter your own QBM password when QClock asks for confirmation.
  7. Review the confirmation message and today history.
  8. Logout if the computer is shared.

Register A Computer

A registered computer is an approved place for employees to record attendance. Registration helps managers tell the difference between expected clock activity and activity that needs review.

Who Can Register

Only an authorized QClock manager can register or unregister a computer. If the register option is disabled, sign in with a manager account or ask your administrator to assign the correct QClock permission.

Registration Steps

  1. Open QClock on the computer that should be approved for attendance.
  2. Sign in with a QClock manager account.
  3. Go to Home.
  4. Find Clock Security.
  5. Type a clear computer name that staff will recognize later.
  6. Select Register device.
  7. Wait for QClock to show that the current computer is registered.
  8. Review the registered devices list and confirm the new device name is listed.

Good Computer Names

  • Reception Clock
  • Warehouse Entrance
  • Office Front Desk
  • Branch 2 Clock Station

When To Unregister

Unregister a computer when it is no longer used for attendance, when a computer is replaced, when the clock station moves to another location, or when the device should no longer be trusted for employee time records.

If QClock says the computer is not registered, an employee should not continue guessing. Ask a QClock manager to register the computer or confirm that company policy allows the employee to clock from another approved place.

Employee Check-In And Check-Out

The Home screen is the recommended daily screen. It shows current status and chooses the correct action for the employee.

Check In

  1. Sign in as yourself.
  2. Confirm the computer is approved if your company requires registered computers.
  3. Confirm your status shows you are not currently checked in.
  4. Enter a short description if needed.
  5. Select Check-in.
  6. Enter your QBM password in the confirmation window.
  7. Wait for the success message before closing the page.

Check Out

  1. Sign in as yourself.
  2. Confirm your status shows you are currently checked in.
  3. Enter a short description if needed.
  4. Select Check-out.
  5. Enter your QBM password in the confirmation window.
  6. Confirm today history now shows the completed clock activity.

Password Confirmation

QClock asks for your QBM password when saving a check-in or check-out. This protects employees by reducing accidental or unauthorized clock activity under another person's signed-in session.

Attendance Verification Options

Your company decides which confirmation method employees must use. Some companies use password confirmation and approved computers. Other companies may add photo evidence, fingerprint devices, face devices, badge, or PIN fallback according to their policy.

Follow your company policy. If your company enables fingerprint or face attendance, use only the approved attendance device and tell your manager immediately if the device cannot record your check-in or check-out.

For the full setup and daily-use explanation, see the QClock Attendance Verification Options Guide.

Daily History

Today history shows the employee's clock activity for the current day. Use it to confirm the saved time, action type, note, approved computer status, and any warning indicators.

Field Meaning
Action Check-in or check-out.
Time The attendance time recorded by QClock.
Description The note entered by the employee or manager.
Computer The approved computer information available for the record.
Warnings Items managers may need to review, such as unapproved computer use or unavailable location confirmation.

Manager Review

Clock Review is for managers who need to review employee attendance records, approved computer status, warning indicators, and daily activity.

Review Steps

  1. Sign in with a manager account.
  2. Open Management > Clock Review.
  3. Choose the date range and employee filter.
  4. Review check-in and check-out rows.
  5. Look at warning indicators before approving the day.
  6. Use Export CSV when you need a spreadsheet copy for review or filing.

What Managers Should Check

  • Missing check-out records.
  • Duplicate or unexpected check-in records.
  • Clock activity from an unregistered computer.
  • Location warning messages when location confirmation is required.
  • Employee notes that explain late arrival, early leave, overtime, or corrections.
  • Attendance records that need follow-up before payroll or reporting work begins.
Warnings are review signals. They help a manager decide what to check. A warning does not automatically mean the employee did anything wrong.

Feature Reference

Feature What It Is For Who Uses It
Login Identifies the employee or manager using QClock. Employees and managers
Settings Stores company connection details used by QClock. This is normally prepared by a manager or support contact. Managers and administrators
Home Main daily clock screen with status, action button, note, history, and computer approval information. Employees and managers
Connection Status Shows whether QClock can reach company attendance information. Employees and managers
QBM Time Shows the company attendance time used for clock records. Employees and managers
Current Status Shows whether the employee is currently checked in or checked out. Employees
Smart Clock Button Displays Check-in or Check-out based on the employee's current status. Employees
Description Adds a short note to the clock record. Employees and managers
Password Confirmation Confirms the employee's identity before saving a clock action. Employees
Today History Shows the employee's clock activity for the current day. Employees and managers
Clock Security Shows approved computer status and tools for registration. Managers
Register Device Approves the current computer for attendance activity. Managers
Registered Devices Lists approved computers so managers can review or remove them. Managers
Unregister Device Removes a computer from the approved attendance list. Managers
Test GPS Checks whether location confirmation is available on the computer when company policy needs it. Managers and employees
Check-in Page Direct page for starting the work session. Employees
Check-out Page Direct page for ending the work session. Employees
Clock List Shows attendance records and recent activity. Employees and managers
Clock Review Manager review screen for employee records, filters, warnings, and export. Managers
Export CSV Creates a spreadsheet copy of the filtered review list. Managers
Language Changes the display language when available. Employees and managers
Help Opens QBM Help Center articles. Employees and managers
About Shows product information. Employees and managers
Logout Ends the signed-in session on the computer. Employees and managers

Common Messages

Message Or Situation What It Means What To Do
Computer registration required The current computer is not approved for QClock attendance. Ask a QClock manager to register this computer or use an already approved computer.
Only a QClock manager can register this computer The signed-in user does not have registration permission. Sign in with the manager account or ask the administrator to update permissions.
Employee setup required The signed-in QBM user is not linked to an employee record. Ask your administrator to link the user account to the correct employee.
Enter your password QClock needs confirmation before saving the clock action. Enter your own QBM password and submit again.
Password confirmation failed The password entered did not match the signed-in user. Try again carefully. If the password is forgotten, follow your company password reset process.
Already checked in QClock already has an open check-in for the employee. Do not check in again. Use check-out when the work session ends, or ask a manager to review the record.
No check-in found QClock cannot find an open check-in to close. Ask a manager to review the day before trying to check out again.
Clock data could not load QClock could not reach the company attendance information at that moment. Check the company connection, then refresh. If it continues, contact your manager or support contact.
Location unavailable QClock could not confirm location from this computer. Allow the location request if your company requires it, then try again. If the computer has no location access, tell a manager.
Connection issue QClock is not ready to save or review attendance. Wait a moment and retry. If the message remains, ask a manager to check the company connection settings.

Best Practices

  • Employees should never share passwords.
  • Employees should clock only for themselves.
  • Use approved company computers for attendance whenever policy requires registered devices.
  • Do not change the computer clock to influence attendance records.
  • Keep descriptions short, factual, and work related.
  • Managers should review warnings daily, especially missing check-outs and unregistered computer activity.
  • Managers should unregister computers that are retired, moved, or no longer trusted for attendance.
  • Employees should tell a manager immediately when they forget to check in or check out.